Texas law requires certain property owners' associations and condominium associations to make current recorded dedicatory instruments available to members on an Internet website. The subdivision rule is in Property Code Section 207.006. A parallel condominium rule, Section 82.1142, took effect September 1, 2025.

The obligation is narrower than publishing every association record, but it deserves a controlled process. Boards should first determine whether the statute applies, identify the instruments that are both current and recorded, confirm member access, connect the website address to the management certificate where required, and remove superseded copies without destroying the official archive.

This page is general board education, not legal, title, records, privacy, cybersecurity, website-accessibility, or condominium advice. Applicability can depend on community type, lot or unit count, management arrangements, formation documents, recorded amendments, and later law. Have Texas association counsel confirm the required document set and access method for the community.

Determine whether the online-information rule applies

  • For a subdivision property owners' association, Section 207.006 applies when the subdivision has at least 60 lots or when the association has contracted with a management company.
  • For a condominium association governed by Chapter 82, Section 82.1142 applies when the condominium has at least 60 units or when the association has contracted with a management company.
  • Do not assume a small association is exempt merely because it has fewer than 60 lots or units. A management-company contract is a separate trigger in both statutes.
  • Confirm the legal form of the community. Chapter 209 generally does not apply to a condominium as defined by Chapters 81 or 82, and the condominium instrument and formation date can affect the governing framework.

Build the recorded-instrument inventory

  • Both statutes refer to the current version of the association's dedicatory instruments relating to the association or community and filed in the county deed records. Start with the declaration or condominium declaration and every recorded amendment, supplement, annexation, restatement, or other instrument counsel identifies as a dedicatory instrument.
  • Use county recording information to distinguish an executed draft from the recorded instrument. Capture instrument number, volume and page when applicable, recording date, affected phase or property, effective date, and whether a later filing supersedes or modifies it.
  • Do not silently merge language from multiple recorded documents into an unofficial restatement. If the board publishes a convenience copy, label it clearly and keep links to the controlling recorded instruments unless counsel approves another presentation.
  • Bylaws, rules, policies, architectural standards, minutes, budgets, owner lists, legal files, and financial records should not be posted merely because they are association records. Determine separately whether each item is a recorded dedicatory instrument, required by another law, or intentionally shared under a board policy.

Use a controlled member website

  • Section 207.006 requires the site to be maintained by the association or by a management company on the association's behalf and to be available to association members. Section 82.1142 uses the same operating structure for covered condominium associations.
  • Assign an association-controlled owner for the domain, portal, recovery email, multifactor authentication, and administrator roster. Do not leave sole control with one volunteer, employee, web vendor, or outgoing manager.
  • Use stable filenames, readable document titles, recording references, effective dates, and a last-reviewed date. Test access as a normal member rather than only as an administrator.
  • Accessibility and security are separate from statutory posting. Use searchable PDFs when possible, avoid exposing owner-specific or confidential records, require individual administrator accounts, and retain logs or change evidence appropriate to the platform.

Coordinate the website with the management certificate

  • Property Code Section 209.004 requires a subdivision association's management certificate to include the website address where dedicatory instruments are available under Section 207.006. It also requires an amended certificate within 30 days after the association has notice of a change in required information.
  • Property Code Section 82.116 contains the management-certificate framework for condominium associations and includes the website address for instruments made available under Section 82.1142.
  • Before changing a domain, portal path, management company, or access structure, review the county and Texas Real Estate Commission filing implications with counsel. Keep the old location working or redirected during the transition when practical.
  • Maintain one control sheet showing the live URL, portal owner, last access test, management-certificate filing date, counties filed, TREC submission evidence where applicable, and next review date.

Create a version-control and review routine

  • Route every newly recorded amendment or restatement through a publication checklist: obtain the recorded copy, validate recording data, identify affected documents, upload, test member access, update the index, and preserve the prior version in a restricted archive.
  • Review the page after every document amendment, management transition, domain change, portal migration, developer turnover, annexation, or management-certificate update. At minimum, perform and record a periodic access and version check.
  • Do not delete historical source records simply because they are no longer displayed as current. The public or member-facing library and the association's retention archive serve different purposes.
  • Give the board a short exception report: missing recorded copies, conflicting amendments, unreadable scans, broken links, inaccessible member accounts, uncertain applicability, and matters awaiting counsel.

Use a transition checklist when managers or portals change

  • Export the current document index, files, recording references, permissions, member roster, administrator list, redirects, analytics, and access instructions before the old contract or portal ends.
  • Confirm the association owns or controls the domain and recovery methods. If the management company owns the portal URL, document the replacement URL and management-certificate work before cutover.
  • Test the successor site on desktop and mobile using member credentials. Verify every current recorded instrument, internal link, download, and contact path before announcing completion.
  • Keep written acceptance evidence showing who reviewed the legal inventory, technical access, certificate coordination, and member communication. A folder transfer alone is not a completed compliance transition.